EUDR Compliance Checklist — Complete Verification Guide

EUDR Compliance Checklist

Use this checklist to assess your organization's readiness. Each category corresponds to an essential area of the due diligence system.

1. Organizational Preparation

• ☐ Identify products in your portfolio that fall under EUDR (list of covered commodities)
• ☐ Designate an internal EUDR compliance officer
• ☐ Establish a budget for due diligence system implementation
• ☐ Train relevant staff (procurement, logistics, compliance, legal)
• ☐ Determine your organization's status: operator, trader, or SME (SME guide)
• ☐ Register in the EU Information System

2. Supply Chain Mapping

• ☐ Inventory all direct suppliers for EUDR products
• ☐ Identify indirect suppliers (tier 2, 3, etc.) back to the production source
• ☐ Collect identification data for each supplier (name, address, registration number)
• ☐ Establish communication channels with suppliers for data transmission
• ☐ Document the physical flow of products from source to EU entry point
• ☐ Identify mixing points or intermediate processing facilities

3. Data Collection

• ☐ Obtain geolocation coordinates for all production plots
• ☐ Verify GPS data format (lat/lon for plots <4 ha, polygons for larger plots)
• ☐ Collect harvest/production dates or time ranges
• ☐ Obtain the correct customs codes (CN) for each product
• ☐ Collect documentation proving compliance with the country of production's legislation
• ☐ Verify land use rights for each production plot
• ☐ Obtain free, prior, and informed consent (FPIC) from local communities, where applicable

4. Risk Assessment

• ☐ Check the risk classification of countries of production (once the Commission's benchmarking is available)
• ☐ Assess deforestation risk for each sourcing area
• ☐ Analyze satellite imagery/remote sensing data for identified plots
• ☐ Verify whether plots overlap with protected areas or primary forests
• ☐ Evaluate the reliability of certifications held by suppliers
• ☐ Document risk assessment conclusions for each lot/shipment
• ☐ Full details on the risk assessment page

5. Risk Mitigation (if risk is not negligible)

• ☐ Request additional information and documents from suppliers
• ☐ Conduct or commission independent on-site audits
• ☐ Verify geolocation data through independent satellite imagery
• ☐ Consult public databases (Global Forest Watch, Hansen data, JRC)
• ☐ Document all mitigation measures applied
• ☐ Final decision: risk has become negligible or the product cannot be marketed

6. Documentation and Reporting

• ☐ Submit the due diligence statement in the EU Information System
• ☐ Obtain the unique reference number for the statement
• ☐ Communicate the reference number to downstream buyers
• ☐ Archive all supporting documents (minimum 5 years)
• ☐ Implement an ongoing monitoring system for existing suppliers
• ☐ Prepare for inspections by competent authorities
• ☐ Periodically review the due diligence system (at least annually)

Implementation Timeline

We recommend using this checklist as the foundation for a project plan with concrete deadlines. Prioritize steps 1-3 (preparation, mapping, data collection) as these require the most time. Check EUDR.today for updates on official deadlines.